Legislation

The following list comprises the Acts and Regulations that are most relevant to recordkeeping in the Commission but should not be regarded as an exhaustive list, and staff should consult the Legal Office if unsure of the legal situation surrounding an action or incident. For day-to-day recordkeeping activities, there should be no need to consult the underpinning laws, but they are included here for the sake of completeness.

• ST/SGB/2007/5 - Record-keeping and the Management of United Nations Archives
• ST/SGB/2007/6 - Information Sensitivity, Classification and Handling
• ST/SGB/200415 – Use of Information and Communication Technology Resource and Data

Policy, Standards and Guidelines

How we manage our records is governed by our records and archives management policies, which are designed to protect the integrity of the information. The objective of the policy should be the creation and management of authentic, reliable and useable records, capable of supporting business functions and activities for as long as they are required
The following policies and regulations govern ECA archives and records management function:

Policy

• ECA Archives and Records Management policy
• ECA records retention policies
• ECA File Classification Scheme (FCS)
• ARMS Procedures Manual

Standards: Description

ARMS complies with the following International Council on Archives standards:

• ISDIAH, International Standard for Describing Institutions with Archival Holdings, Committee of Best Practices and Standards, First edition, 2008.
• ISAD(G): General International Standard Archival Description, Committee on Descriptive Standards, Second Edition, 2000.
  
  • Data Entry standards
  • ARMS Functional Requirements for Record-keeping Systems
  • ARMS Standard on Record-keeping Metadata
  • ARMS Standard on Record-keeping Requirements for Digitization
  • ISO standard 15489, Information and documentation -- Records management -- Part 1: General
  • ISO standard 16175 - Principles and Functional Requirements for Records in Electronic Office Environments
  • ISO standard 13028 - Implementation Guidelines for Digitization of Records

Guidelines

• Records Management Guidelines
• Records Security Guidelines
• HPE CM Security Guidelines
• Guideline on Retention Schedule Implementation
• Guideline for Identifying and Managing Personal Records
• Guideline on Managing Emails as Records
• Guideline on Records Management Programme Evaluation
• Guideline for Preventing and Treating Insect Infestation in Records and Archives Centers
• Managing Electronic Information and Records in Shared Drives